VAULTED FEATURES

Everything your vehicle storage operation needs to stay in control.

One connected system for the vehicle, its parking position, every check and task, the customer and the revenue behind every storage stay.

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VEHICLE LIFECYCLE

Bookings, stays and movements

Keep every stage of a vehicle's time in your care connected, whether it is booked in advance or recorded in storage immediately.

  • Scheduled arrivals and departures
  • Immediate in-storage and departed status changes
  • Vehicle data lookup from a registration
  • Permanent storage-stay and movement history
CONDITION EVIDENCE

Custom checks and reports

Build a consistent evidence trail around every handover and every important check completed during storage.

  • Custom check-in and check-out questions
  • Photographs, video and odometer readings
  • Structured damage records and image annotation
  • Secure customer-ready reports
PARKING SPOT MANAGEMENT

Live parking plans

See where every vehicle is located and understand capacity across complex facilities without relying on separate floor-plan records.

  • Configurable floors and storage areas
  • Parking spots, zones, floor placement and multi-level lifts
  • Live, reserved and available positions
  • Complete relocation history
DAILY OPERATIONS

Tasks, checks and operational queues

Give your team a prioritised view of the work that needs attention today, wherever they are working.

  • Automated checks and tasks at key vehicle events
  • Assignment and priority controls
  • Recurring care schedules
  • Completion history and internal notes
OPERATIONS APP

Vaulted Mobile App

Use your mobile to view outstanding work, quickly book storage, send customer docs, move vehicles and complete tasks.

  • Use ANPR to scan registrations
  • Registration and vehicle data lookup
  • Mobile check-in, check-out and task completion
  • iOS & Android App
CUSTOMER EXPERIENCE

Branded customer portal

Give owners a secure extension of your service where they can see vehicles, make requests and access shared records.

  • Live vehicle status
  • Storage and departure requests
  • Shared reports and vehicle history
  • Invoices, document packs and online completion
COMMERCIAL CONTROL

Agreements and billing

Connect the service you deliver to the spaces customers retain and the additional work your team completes.

  • Storage packages and recurring agreement billing
  • Proration and billing-cycle controls
  • One-off work and service invoices
  • Professionally branded invoices and automatic sending
RISK AND COMPLIANCE

Exceptions surfaced early

See the records that need attention before missing information, expired documents or uncovered storage becomes routine.

  • Agreement-capacity warnings
  • Document expiry alerts
  • Insurance and valuation visibility
  • Auditable activity history
CONNECTED SCHEDULE

Calendar synchronisation

Keep important activity visible in the calendar applications your team already uses while Vaulted remains the operational source of truth.

  • Apple, Google and Outlook compatibility
  • Arrivals and departures
  • Movements, tasks and checks
  • Location-aware schedule filtering
CONNECTED ACCOUNTS

Xero Integration

Export invoices to Xero and bring payment information back into Vaulted, so your team can see where customer accounts stand.

  • Connect your company's Xero organisation
  • Export invoices with linked customer records
  • Synchronise payment information and credit notes
CUSTOMER PAPERWORK

Customer Documents

Send customer document packs, contracts, agreements, collect answers and signatures, and see which paperwork is still outstanding.

  • Create reusable templates from your PDF documents
  • Let customers complete and sign online
  • Track submissions and company countersignatures
STORAGE & CARE

Storage Packages

Bring storage agreements, package billing and arrival automations together around the vehicle.

  • Set up the storage packages your business offers
  • Link vehicle packages to customer agreements
  • Create package-based checks and tasks on arrival
GET IN TOUCH

Have a question? Send us a message.

Whether you want to learn more about Vaulted, discuss your operation or ask for some help, send us a message and our team will get back to you.

  • Product and feature questions
  • Help choosing the right next step
  • Support from a real member of the Vaulted team
You can also email us directly at info@vaulted247.co.uk