BUILT FOR PROFESSIONAL VEHICLE STORAGE MANAGEMENT

VAULTED
Vehicle Storage Software

Vaulted gives professional vehicle storage businesses one clear operating system to keep track of vehicles under their custody. From bookings, tasks & checks, parking plans, customer agreements and invoicing.

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UK-based business. Your data held and processed in the UK.

VEHICLE STORAGE SOFTWARE BUILT FOR VEHICLE STORAGE BUSINESSES

Built for businesses where every vehicle matters.

From an owner-operated facility to a growing storage group, Vaulted gives every team the same control, evidence and customer service standards.

INDEPENDENT FACILITIESProfessional Vehicle Storage

Replace spreadsheets and disconnected tools with one live view of occupancy, movements, customer requests and billing.

HIGH-VALUE CUSTODYRecorded Vehicle Conditions

Build a defensible condition and custody history for every carefully managed vehicle, handover and off-site movement.

CONNECTED SERVICESImprove Customer Satisfaction

Coordinate storage with transport, servicing, detailing and other work while keeping the owner fully informed.

GROWING OPERATIONSMulti-location Storage Groups

Standardise checks, schedules and customer service across every facility without losing a clear local view.

CORE FEATURES OF VAULTED

A connected platform for every part of vehicle storage.

From the first booking to the final handover, Vaulted keeps the vehicle, your team and the customer fully connected.

PROTECT EVERY HANDOVER

Document every arrival and departure with confidence.

Create check-in and check-out reports around your own process, with consistent answers, mileage, photographs, video and structured damage evidence.

  • Checks tailored to your operation
  • Clear, time-stamped condition evidence
  • Customer-ready reports with a complete audit trail
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RUN THE DAY FROM ONE PLACE

Know what is stored, where it is and what happens next.

Bring live parking plans, arrivals, departures, internal movements, recurring checks and team tasks into one calm operational view.

  • Live occupancy across your floor plans, parking spots and lifts
  • Automated recurring checks and important vehicle tasks
  • A dedicated mobile app that gives your team everything they need to get the job done.
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CONNECT SERVICE AND REVENUE

Improve customer experience while protecting revenue.

Manage storage agreements, recurring invoices, additional work, branded invoices and a customer portal to the same trusted vehicle record.

  • Recurring retained-space and one-off billing
  • Commercial exceptions surfaced before revenue is missed
  • Secure customer access to requests, reports and invoices
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XERO INTEGRATION

Keep your storage billing and accounts connected.

Connect Vaulted to Xero to export invoices and bring payment information back into the vehicle storage records your team uses every day.

  • Export invoices to your Xero organisation
  • Synchronise payment information and credit notes
  • See where customer accounts stand without switching systems
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CUSTOMER DOCUMENTS

Get customer paperwork ready before the vehicle arrives.

Send customer document packs for online completion and signing, with a clear view of what is outstanding and what is ready for your team to review.

  • Create reusable document templates from your PDFs
  • Collect customer answers and signatures online
  • Track outstanding paperwork and download completed documents
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There is more to explore. See more of Vaulted capabilities across operations, customers, billing and management.

More Features
CUSTOMER EXPERIENCE, UPGRADED

Give every customer a polished extension of your business.

Your branded portal gives vehicle owners a simple place to see their vehicles, review important records, manage requests and find their invoices — without needing to contact your team for every update.

  • Live vehicle status and upcoming activity
  • Storage and departure requests
  • Check reports, damage evidence and vehicle history
  • Invoices, document packs and completed PDFs
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FREQUENTLY ASKED QUESTIONS

Questions before you take a closer look?

The practical details to understand before seeing Vaulted in action.

Still have a question? Talk to us
Where is Vaulted based, and where is our data held?

Vaulted is a UK-based business. Your data is held and processed in the UK, giving you clarity about where your business and customer information is managed. If you have questions about data handling, talk to our team.

What is vehicle storage management software?

Vehicle storage management software, also known as Car Storage Software, brings vehicle records, storage stays, parking positions, condition checks, customer requests, scheduled work and billing into one system. It replaces disconnected spreadsheets, paper forms and calendars with a shared operational record.

What type of business is Vaulted designed for?

Vaulted vehicle storage software is built for professional vehicle storage businesses entrusted with cars of significant financial or personal value. From independent facilities to multi-site operations managing complex floor plans and vehicle lifts, Vaulted is designed to support businesses of every size.

Does Vaulted connect to Xero?

Yes. Connect your Xero organisation, export invoices and synchronise payment information. We can walk through connection setup and account mapping in your demonstration.

Can customers complete paperwork online?

Yes. Send PDF document packs for customers to complete and sign through a private link or their portal. Track outstanding documents and company countersignatures, then download completed PDFs.

Can we manage other types of vehicles?

Yes. Alongside cars, Vaulted supports motorcycles, bicycles, boats, caravans and motorhomes. Vehicle details can be entered manually where registration lookup is unavailable.

Can we customise our vehicle checks?

Yes. You can tailor check-in, check-out and operational checks with your own questions, photographs, video, notes and structured damage evidence. Your team can also draw directly on photographs to identify damage clearly.

Does Vaulted support recurring and one-off billing?

Yes. Vaulted supports recurring invoicing for retained storage spaces as well as one-off invoices for work such as detailing, PPF, paint correction, MOT and servicing.

Can my team use Vaulted on phones and tablets?

Yes. Vaulted is responsive and designed for day-to-day use on desktop, tablet and mobile, including completing vehicle checks and capturing evidence while working around the vehicle.

Can scheduled work appear in our existing calendars?

Yes. Arrivals, departures, movements, checks and tasks can be synchronised with phone and computer calendars so important activity stays visible outside Vaulted.

Can Vaulted manage more than one storage location?

Yes. You can manage multiple locations, create separate floor plans and track occupancy across standard parking positions and multi-level vehicle lifts.

What help is available when we get started?

We offer free data imports from spreadsheets or an existing system as well as guided onboarding. We will help you configure your locations, checks, team workflows, branding and billing settings around the way your business operates. We are always on hand to offer support and have a growing knowledge base of articles and videos.

GET IN TOUCH

Have a question? Send us a message.

Whether you want to learn more about Vaulted, discuss your operation or ask for some help, send us a message and our team will get back to you.

  • Product and feature questions
  • Help choosing the right next step
  • Support from a real member of the Vaulted team
You can also email us directly at info@vaulted247.co.uk
BASED IN THE UK. DATA KEPT IN THE UK.

Confidence in where your data is held.

Choosing software means choosing who you trust with your business and customer information. With Vaulted, you’re working with a UK-based business, and your data is held and processed in the UK.

A UK-based business

Vehicle storage software from a business based here in the United Kingdom.

UK data hosting and processing

Your data is held and processed in the UK, so you know where your information is managed.

Talk to us about your requirements